Fee structures per class and term
Set the amount every class pays each term, split by study status such as day or boarding, then append it to learners in one action. New terms start at zero until you append, so nothing is double billed.
Accounting software for schools
Handle school fees, receipts, arrears, budgets and expenses in one place. Every figure is tied to the academic year and term, so the bursar's books and the head teacher's reports always agree.
- Term by term fee billing
- Instant receipts and learner ledgers
- Income statements and balance sheets
What the finance office gets
These are working modules inside School Manager, not add-ons — your bursar uses them from the same account as the rest of the school.
Payments, receipts and ledgers
Record single or bulk payments, issue a receipt instantly, and open any learner ledger to see every bill, bill item and payment for the year with a branded PDF export.
Balances and arrears
Track outstanding balances per learner and per class, carry arrears or credits forward between terms, and apply overpayments to the oldest arrears automatically.
Budgets tied to the term
Plan itemised budgets for each term, watch actual spending against every line, and have approved budget entries flow straight into your expense records.
Income and expense statements
Produce income reports, expense reports by category, class financial summaries, balance sheets and term to term comparisons that you can hand to your board or auditor.
Parent payment alerts
Parents receive an SMS the moment a payment is recorded, and you can send balance reminders in bulk from your SMS balance.
Common questions
Is this accounting software built specifically for schools?
Yes. Instead of generic ledgers, School Manager works in the way a school office does: fee structures per class and term, learner billing, receipts, arrears brought forward, school expenses and payroll.
Can we track school fees and expenses separately per term?
Every bill, payment, expense and budget is tied to an academic year and term, so each term closes with its own figures and you can compare terms side by side.
Who in the school can see the financial records?
Access is role based. Bursars and finance staff see fees, expenses and budgets, while teachers and the director of studies see only academic information.
See it with your own fee structure
Tell us about your school and we will walk you through billing, receipts and financial reports.